Securing data, such as sensitive customer information, used to be as simple as keeping a file cabinet locked. Over time, we progressed to storing that type of information on floppy disks or hard drives and that data was safe as long as physical access was restricted.

Nowadays a lot of data and client information is stored on cloud servers, allowing easy access from anywhere at any time. This is great for facilitating things such as remote work, but it makes your data more vulnerable than ever. The most common way for sensitive data to leak is through the mistakes of employees. Fortunately, there are steps you can take to protect your businesses’ most valuable information. Let’s take a closer look at a few simple tips:

Double exposure of Professional businessman connecting cloud tecMulti-factor authentication

Like it or not, some of your employees will use a password from the top 10,000 most common password list, without fail. Some software requires more complex parameters to avoid these issues, but even with the extra characters, there are still common passwords.

While it’s impossible to guess all passwords, computers are capable of making millions of guesses a minute using common variations. While the words “multi-factor authentication” may elicit groans from your employees, it’s an extremely effective way to mitigate weak passwords.

Security groups

Cloud storage software provides individual access to sharing directories and editing privileges. Dealing with individual team members is time-consuming and someone may accidentally gain access to a file above their security level. Configuring these directories into security groups rather than individuals can eliminate this issue. Simply create an access level for each group and then assign individual employees to those designated groups. Whenever access needs to updated, simply change the group’s settings. These fail-safes will also stop someone from accidentally sharing important files with people outside of your company.

Software updates

Hackers are always coming up with new and innovative ways to infiltrate cloud storage. Luckily, major cybersecurity companies are working even harder to block these new threats. To make sure your company has all the latest cybersecurity technology, always keep your software up-to-date.

Employee education

Employees may not grasp how important data security is to your company. Leaked data not only gives your competitors an advantage it increases the risk of legal trouble. Educating your employees on the importance of data security and how to properly implement it will go a long way toward protecting your most valuable assets.

If you need assistance securing your information, get in touch. Our Managed IT Services can provide peace of mind. Click here to learn more.